Policy

The world story from the lens of Africa has been largely untold, but there are latent goldmines in the worldview from this other ancient members of the human race, which, when complemented with global perspective can be impactful. A well rounded story can expose previously unknown truths and reveal new frontiers as well, for the progress of all.

To maintain this focus, a set of precepts is being detailed here, with the aim of entrenching truth and clarity in this encyclopedia, as well as maintain its continued utility.

Guidelines

Submission of Articles

Articles reasonably following guidelines as itemized in the Theme Categorization can be sent to one of the Executive Editors. Submissions will be acknowledged immediately and considered for publishing. A published article earn signed up users from 50-100 points.

Media Disputes

We make effort to use media in this encyclopedia with permission but where there is none, and you have sufficient prove of ownership kindly advice how make proper reference to you or request it to be removed through an email to any of our editors or you may in lieu of this sign up and request points from 80-150 to be added up for you.

Quiz

Signed Up users have quizzes popping up intermittently when set conditions within the system are satisfied (5 minutes on the encyclopedia and 3 articles read) by logged in users. Each quiz when answered correctly earns 5 points for user.

Join our

POINTS

to FUNDS

PROGRAM

Sign Up

Privacy Policy

We recognise that the integrity of knowledge must be matched by the integrity with which personal data is handled. Accordingly, we are committed to upholding high standards of confidentiality, accountability, and stewardship.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you knowingly and voluntarily provide, including:

  • Name
  • Email address
  • Institutional or professional affiliation
  • Contact information (including information submitted in connection with the Apoola seal request)

Such information is collected solely for legitimate scholarly, administrative, and operational purposes.

1.2 Technical and Usage Information

In the course of normal operation, we may collect limited technical data, including:

  • Internet Protocol (IP) address
  • Browser and device characteristics
  • Pages accessed and interaction patterns

This information is used in aggregate form to ensure the stability, security, and continuous improvement of the Service.

1.3 Scholarly and Editorial Contributions

Where users contribute content to the Encyclopedia, we may retain:

  • Submitted articles, annotations, and commentary
  • Attribution and authorship records
  • Editorial correspondence and revision history

Such records form part of the academic integrity and provenance of the Encyclopedia.

2. Purpose and Use of Information

Information collected is used in furtherance of the Encyclopedia’s mission, including to:

  • Maintain and develop the integrity of the scholarly record
  • Review, curate, and publish contributions
  • Facilitate informed discourse, peer engagement, and editorial deliberation
  • Administer controlled-access features, including Apoola
  • Communicate institutional updates, decisions, and notices
  • Safeguard the security and proper functioning of the Service

We do not use personal data for purposes incompatible with these objectives.

3. Apoola: Controlled Access to Distinguished Contacts

Apoola (“Bag of Honour”) is a governed feature of the Encyclopedia designed to enable carefully mediated access to the contact details of distinguished individuals represented within the scholarly record.

In recognition of the sensitivity and dignity of such information:

  • Contact details are securely stored and are not displayed 
  • Access is granted only upon formal request and subject to review
  • Decisions are guided by defined criteria, institutional oversight, and recorded justification
  • All access requests and disclosures are logged to ensure accountability

Any use of Apoola information inconsistent with its intended scholarly or professional purpose may result in withdrawal of access and, where appropriate, further action.

4. Basis for Processing

We process personal information on one or more of the following grounds:

  • The informed consent of the individual concerned
  • The legitimate interests of the Encyclopedia as a scholarly institution
  • The necessity of processing for compliance with applicable legal or regulatory obligations

5. Disclosure and Sharing of Information

The Encyclopedia does not sell or commercially exploit personal data.

Information may be shared, in a controlled and limited manner, with:

  • Members of the Editorial Board and duly authorised reviewers
  • Trusted service providers acting under appropriate confidentiality obligations
  • Competent authorities where required by law or legal process
  • Relevant parties where necessary to protect the integrity, security, or lawful operation of the Service

All such disclosures are undertaken with due regard to proportionality and necessity.

6. Data Security and Stewardship

We implement appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, or alteration.

While no digital system can be guaranteed to be entirely secure, we continuously review and strengthen our safeguards in line with evolving best practice.

7. Retention of Information

Personal information is retained only for as long as is necessary to:

  • Fulfil the purposes outlined in this Policy
  • Preserve the scholarly and historical integrity of the Encyclopedia
  • Comply with applicable legal and regulatory requirements

Where appropriate, information may be archived in the public interest as part of the enduring academic record.

8. Rights of Individuals

Subject to applicable law, individuals may have the right to:

  • Request access to their personal data
  • Seek correction of inaccurate or incomplete information
  • Request erasure, where consistent with scholarly and legal obligations
  • Withdraw consent, where processing is based on consent
  • Object to or request restriction of certain forms of processing

Requests will be considered with due regard to both individual rights and the integrity of the scholarly record.

9. Cookies and Similar Technologies

The Service may employ cookies and comparable technologies to support functionality, maintain session continuity, and understand patterns of use.

Users may manage such preferences through their browser settings.

10. External Links

The Service may contain references or links to external resources. The Encyclopedia does not assume responsibility for the privacy practices or content of such third-party sites.

11. Children and Young Persons

The Service is not directed toward children under the age of 13, and we do not knowingly collect personal information from such individuals.

12. International Processing

Given the global scholarly community we serve, personal information may be processed in jurisdictions beyond the user’s country of residence. Appropriate safeguards are implemented to ensure continued protection of such data.

13. Amendments to This Policy

This Privacy Policy may be revised periodically to reflect evolving legal, technical, or institutional developments. Any such revisions will be formally recorded and published with an updated effective date.

14. Contact

All inquiries relating to this Privacy Policy or the handling of personal data may be directed to:

Email: policy@encyclopedia.ac
Website: https://encyclopedia.ac

P2FP Points to Funds Program

I. Institutional Status

The Points to Funds Program (“P2FP”) is an internal institutional framework established by the Encyclopedia for the purpose of encouraging sustained intellectual engagement, verified knowledge participation, and scholarly contribution within the Encyclopedia ecosystem.

P2FP shall operate as a governed incentive and recognition system under the authority of the Encyclopedia and shall not be construed as a banking scheme, investment vehicle, wage structure, securities instrument, or guaranteed income arrangement.

The Program exists solely to support the Encyclopedia’s educational, archival, and public-knowledge mission.

II. Foundational Objectives

II. The Program is established to:

Foster a culture of disciplined learning and civic scholarship.

Encourage serious consultation of Encyclopedia materials;

Promote retention and comprehension of knowledge;

Reward meaningful intellectual participation;

Support scholarly contribution and article development;

Increase public engagement with Yoruba and global knowledge systems;

III. Technical Integrity

  • Abuse prevention systems;
  • Bot and manipulation detection;
  • Verification of authentic user engagement;
  • Algorithmic fairness assessments;
  • Security of participation infrastructure.
  • Program integrity;
  • Rules of participation;
  • Anti-abuse mechanisms;
  • Quarterly conversion approvals;
  • Contributor eligibility standards;
  • Audit and compliance reviews;
  • Financial sustainability assessments.

IV. Points acquisition

Points may be awarded through

  • Completion of Quizzes
  • Publishing of approved articles
  • Authorized donation of valid media materials

V. Quarterly Conversion

1. Conversion Cycles

Points may become eligible for monetary conversion at the conclusion of designated quarterly cycles:

  • April;
  • August;
  • December.

Point conversion constitutes a discretionary institutional reward and not a contractual entitlement.

Accordingly:

  • Encyclopedia reserves authority to defer, suspend, or adjust distributions where financially or operationally necessary.
  • Conversion rates may vary by cycle;
  • Some points may expire or become ineligible under established rules.
  • Minimum thresholds may apply;
  • The Encyclopedia reserves authority to defer, suspend, or adjust distributions where financially or operationally necessary.

VI. Compliance and Enforcement

  • The Encyclopedia reserves authority to:
  • Investigate suspicious activity;
  • Nullify fraudulently obtained points;
  • Suspend accounts;
  • Reverse improper allocations;
  • Permanently exclude abusive participants.

Decisions relating to Program integrity shall be made in the interest of protecting the scholarly credibility and sustainability of the Encyclopedia.

The Encyclopedia may amend, refine, suspend, or expand the P2FP structure at any time in response to institutional, technical, financial, or legal realities

VII. Amendments

The Encyclopedia may amend, refine, suspend, or expand the P2FP structure at any time in response to institutional, technical, financial, or legal realities

Material changes may be communicated through official Encyclopedia channels.

VIII. Institutional Principle

P2FP is founded upon the principle that knowledge participation possesses civic and cultural value. The Program therefore seeks not merely to reward activity, but to cultivate a disciplined public culture of reading, learning, contribution, and intellectual stewardship.